10 Car Shipping Tips and Tricks

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After you’ve found the perfect salvage vehicle, placed your bid, and won the auction, there’s still a major step to go: packing the car and getting the car delivered. Shipping a vehicle across country takes some planning and knowledge of the shipping process. 

Whether you’re buying your next car through AutoBidMaster and need help getting it delivered, or you need some tips to ship a car across the country, a clear understanding of the steps involved can make the whole experience easier for you. 

Car shipping doesn’t have to be a difficult task overall. This is why we’re sharing a few tips and tricks on choosing a reliable shipping company . We will also outline some key things to consider about costs, documentation, and potential challenges in the process to get your vehicle to you quickly and without any surprises.

1. Run & Drive Verified

By finding a vehicle that runs and drives by its own power, you can avoid having to rent extra equipment when it comes to loading and unloading. While many auction yards use forklifts to get vehicles onto carriers regardless of their operating condition, buying a run & drive verified vehicle will stop you from having to rent unloading equipment to remove the car from the truck at your destination.

On the left hand side of the search page, you can filter vehicles by those that run & drive, among other specifications.

Keep in mind, a run & drive verification was given to the vehicle when it arrived at the yard. This information is provided by the auction yard, and we strongly recommend inspecting the vehicle before making a bid, or at the very least, getting a ClearVIN VIN Check Report. By running a free VIN check from ClearVIN, you can uncover important details about a car, such as whether it has been in an accident or has had major repairs.

2. Find an Auction Yard Near You

If you’re shipping domestically, the closer the yard is to your destination, the cheaper it’ll be to deliver your vehicle and it’ll arrive faster, to boot. If you’re an international customer, finding an auction yard that’s closer to the port of departure to your destination country can significantly decrease shipping time and expenses. When you’re shipping internationally, the vehicle has to be transported to the port of departure before it can be loaded into a freight container.

Just like the previous point, you can filter your search results by auction yard on the left-hand side of your search page. Filter by zip code, yard location, or state/province.

3. Time Your Purchase

Holidays are typically busy with international freight and cargo, and domestic shipments can be impacted due to weather and heavy traffic throughout the holiday season. Many people take time off work as well, and this includes shipping & logistics companies that’ll be delivering your vehicle. If you make your purchase and arrange for shipping either before or after the holiday rush, you can cut down on both time and expenses.

4. Make Your Payments ASAP

Most shipping companies can’t assign a driver to your vehicle until both the vehicle and all shipping dues are paid in full. Submitting your payment as soon as possible will not only kick-start the shipping process but will help you avoid any late fees that may be charged by the auction yard for vehicles that aren’t picked up in a timely manner.

This is why you should understand your obligations seriously when it comes to vehicle shipping and pay the fees on time if you don’t want to deal with shipping delays.

5. Choose the Right Car Shipping Company

Choosing a reliable shipping company for the shipping process is essential. We can tell you that there are many vehicle transport companies. These companies vary in cost, speed, and service quality. AutoBidMaster’s preferred partner for this purpose is EasyHaul. EasyHaul provides you with a straightforward and trustworthy shipping experience for vehicles bought through the AutoBidMaster platform.

Things To Consider When Choosing A Shipping Company:

• Licensed and Insured: You need to make sure the company holds all necessary licenses and insurance. EasyHaul, for example, meets all federal regulations and is one of the most experienced in this field.
• Experience with Auto Auction Purchases: Companies familiar with salvage auction vehicle transport have specialized expertise. EasyHaul, with its experience working closely with AutoBidMaster, knows the process and requirements inside out.
• Clear Pricing: You should learn the company’s pricing structure before committing. Some “greedy” companies charge hidden fees for documentation, handling, or even “additional” fees for cross-country transport. EasyHaul on the other hand offers you transparent quotes, so you know what to expect.
• Tracking Options: Being able to track your vehicle during shipment is another pro of a shipping company. Ask your shipping provider if they offer this service. EasyHaul’s tracking feature keeps you updated on your vehicle’s journey.

Remember, a good shipping company makes the vehicle shipping process seamless for the owner, so take time to compare offers and choose the right company.

6. Understand the Costs of Shipping

Shipping a vehicle across country involves various costs. These costs are influenced by distance, route, type of transport, and current market conditions. Let’s break down some of these key factors that will affect the cost of shipping:

Factors Affecting Cost:

• Distance and Location: Shipping across a long distance will understandably cost more. This is why it is a good idea to bid on cars close to your location.
• Type of Carrier: You can choose between open and enclosed carriers. Open carriers are cheaper but one downside is the fact that they expose your vehicle to the elements. Enclosed carriers, though more expensive, protect the vehicle better and are ideal for high-value vehicles. EasyHaul provides both options so you can decide based on your budget and needs.
• Vehicle Size and Weight: Larger and heavier vehicles cost more to pack and transport due to added fuel consumption and space taken on the carrier. So, the company will charge you more money.
• Season and Timing: Shipping costs vary with seasonality. The demand in summer months is high, so companies increase the prices. Shipping during winter may be cheaper, but weather conditions can lead to shipping delays.

EasyHaul can help you with a clear quote based on these factors so you can budget effectively. A good rule of thumb is to ask about all the cost variables in advance and avoid surprises.

7. Fill Out Your Documents

This point goes along with the one mentioned above. The quicker you fill out all of your documents, like the Purchase Order Agreement, the faster the shipping process can begin and nothing will stop your vehicle from being removed from the yard. Make sure to e-sign all your documents as soon as they become available under your account.

Click your name in the top right hand corner of your screen, and you’ll see a dropdown menu.

All of your documents and paperwork can be found here.

Document Requirements

Document requirements vary by state and type of transport, so having the right paperwork is essential. EasyHaul can guide you through the documentation process to ensure that you comply with regulations and avoid delays.

1. Bill of Lading (BOL) 

The BOL is a contract between you and the carrier that lists vehicle details, current condition, and delivery terms. The carrier will provide this document upon pickup. Inspect and agree on the vehicle’s condition before signing.

2. Insurance Document

Proof of insurance coverage for the vehicle during transport is important, even if you’re only transporting across state lines. EasyHaul includes insurance in their pricing but clarifies coverage limits and options.

3. Title and Registration

Depending on the state and vehicle type, you may need the title or proof of ownership. This is particularly relevant if the vehicle is being transported across the country.

4. Power of Attorney (If Required) 

In some cases, you might need to grant a shipping company the power to sign on your behalf, especially if you can’t be present for pickup or drop-off.

Having these documents prepared ahead of time ensures a smoother handover and quicker processing. EasyHaul can help clarify which documents you need based on your destination and type of transport.

8. Prepare Your Vehicle for Transport

This tip is not essential when you purchase a car from AutoBidMaster but it is a good tip to know when it comes to vehicle shipping. You might ship the car again later on. So, let’s cover it.

Preparing your vehicle properly is one of the most important aspects for a successful shipment. Preparing is more than just handing off your keys to the driver. A meticulous preparation process can prevent damage and make the process faster.

Steps for Preparing Your Vehicle:

• Clean the Exterior and Interior: A clean vehicle makes it easier to spot any pre-existing damage. Take photos to document the car’s current condition. These pictures will serve as proof if there is damage during transit.
• Remove Personal Items: Many shipping companies, including EasyHaul, advise against leaving personal items in the vehicle. Loose items can move around and cause damage. Additionally, some carriers may refuse to transport cars with a lot of items inside. So, careful packing of any items in enclosed containers is a good idea.
• Check for Leaks and Mechanical Issues: Inspect the vehicle for leaks and ensure that the battery is charged, and tires are properly inflated. While the car isn’t driven during shipping, a mechanical issue, for example, a stuck handbrake, could still complicate the loading/unloading process.
• Reduce Fuel to a Quarter Tank: Most companies prefer a car with minimal fuel as it reduces weight. About a quarter tank is sufficient for loading and unloading, but not enough to add significant weight.
• Remove Toll Tags and Disable Alarms: Remove toll tags to avoid unnecessary charges, and also disable alarms that could go off during transport.

These preparations ensure your vehicle arrives in good condition and reduces the risk of unnecessary issues during the trip.

9. Decide Between Open and Enclosed Transport

One of the key decisions you’ll make when shipping a vehicle is choosing between open and enclosed carriers. 

To simplify things, open trailer is when your vehicle is exposed to the elements, while enclosed transport is when the car is packed into an enclosed trailer.

Each of these two options has pros and cons. So, the best choice depends on your budget and the value of your vehicle. 

Open Transport:

• Cost-Effective: Open transport is the most affordable option. This method is 30-50% cheaper than enclosed transport. This method is the most common choice for regular vehicles, as it’s economical and efficient.
• Exposure to Elements: Open carriers expose the vehicle to weather and road debris. Although this isn’t something scary, it can be a concern for expensive exotic cars or vehicles with sensitive paint.
• Wide Availability: Since open carriers are widely used, it’s usually easier and faster to schedule transport.

Enclosed Transport:

• Higher Protection: Enclosed carriers protect the vehicle from rain, snow, dirt, and other road debris. This method of  enclosed transport is ideal for luxury, classic, or antique vehicles.
• Higher Cost: Enclosed transport costs more due to added protection and limited space, usually 30 to 50% more. However, the added expense is often worth it if you’re shipping a high-value car across the country.
• Fewer Carriers Available: Enclosed carriers are less common, so arranging for enclosed transport may take longer. Scheduling in advance is advisable if you need this option.

If you’re shipping a standard vehicle, open transport is good enough for you. However, if your vehicle has sentimental or high monetary value, enclosed transport is safer. EasyHaul provides both options, allowing you to pick your favorite option.

10. Plan for Pickup and Delivery

After packing and transport comes pickup and delivery. Pickup and delivery are key stages in the vehicle shipping process. Knowing what to expect during these stages of the shipping process helps avoid surprises and ensures that your vehicle transitions smoothly.

Pickup Details:

• Flexible Pickup Options: Many shipping companies offer door-to-door service, picking up your vehicle directly from your location. In this case, the lot where the car was listed. However, some areas, especially those with narrow streets or limited access, may require you to meet at a nearby location. EasyHaul can help arrange the most convenient pickup based on your location.
• Vehicle Inspection: Before loading, the driver will inspect the vehicle to note its condition. It’s wise to be present for this inspection, as you’ll sign off on a report that documents any pre-existing scratches, dents, or issues.
• Loading Procedure: The vehicle is loaded onto the carrier carefully, especially if you’re using enclosed transport. A well-coordinated loading process ensures that the car is secured properly and won’t shift during transit.

Delivery Details:

• Delivery Window: Delivery times depend on the shipping distance and any weather or traffic delays. Long-distance shipments, like those across country, may take up to 14 days. EasyHaul provides estimated delivery times, but it’s helpful to stay in contact with the carrier to get updates.
• Inspecting the Vehicle Upon Arrival: Once the vehicle arrives, inspect it thoroughly before signing the final documentation. Compare it with the initial inspection report and photos you took before shipping. If you notice any new damage, document it immediately and notify the carrier.
• Be Flexible with Location: While door-to-door delivery is often possible, there may be cases where the carrier needs to unload at a nearby accessible area due to vehicle size or road restrictions.

Having a clear communication with the shipping company helps to make sure that you have an easy pickup and delivery. EasyHaul’s experienced team is constantly available to answer questions at each of these stages.

(Bonus Tip) Be Ready for Common Issues and Delays

No matter how well you prepare for shipping, problems can arise when transporting a vehicle across country. Understanding these potential problems can help you plan for a smoother experience and avoid potential surprises.

Common Issues in Car Shipping and Solutions:

• Weather-Related Delays: Poor weather, particularly in winter, can cause delays in delivery. So, if you’re shipping during a high-risk weather season, plan for possible changes in the timeline. 
• Miscommunication on Delivery Times: Delivery windows aren’t always exact. Carriers may face delays beyond their control, like traffic or route restrictions. EasyHaul provides updates and estimated arrival times, but it’s good to keep in touch and stay flexible.
• Damage Claims: Although quite rare, damage during shipping can occur. The trailer might roll over in some rare cases. This is why we recommend having insurance. EasyHaul offers coverage options that will give you the guarantees you need.
• Longer Transit for Cross-Country Shipments: Cross-country vehicle shipping can take up to two weeks. If you’re shipping a car coast-to-coast, be patient and check in regularly with the carrier for updates.

Being aware of these possible issues helps you set some realistic expectations and prepares you for any bumps along the road.

Last Words

Shipping a vehicle across country doesn’t have to be difficult, especially if you follow these tips and choose a trusted shipping partner. EasyHaul is AutoBidMaster’s recommended vehicle shipping company for its reliability, transparency, and experience. By understanding the costs, preparing documents, getting your vehicle ready, and anticipating common issues, you can make sure the shipping process goes smoothly.

These tips give you the knowledge to make smart decisions and avoid unnecessary stress. Whether you’re a first-time buyer or a seasoned auction enthusiast, knowing the ins and outs of car shipping can save you time and hassle.

If you follow the pointers above, you’ll minimize the chance of getting hit with storage fees, late fees, and all sorts of other mishaps that can come your way. If you’re having trouble choosing a shipping company, we’ve been working with EasyHaul for years. Every vehicle listing on AutoBidMaster has a quote calculator on the right hand side of the page, or you can head over to www.EasyHaul.com for a guaranteed instant shipping quote.

FAQs About Vehicle Shipping with AutoBidMaster and EasyHaul

1. How much does it cost to ship a vehicle across the country?

Shipping costs vary based on factors like distance, vehicle type, carrier choice (open or enclosed), and seasonal demand. Generally, cross-country shipments range from $800 to $1,500. Open transport is cheaper than enclosed transport, which can cost around 50% more due to the additional protection it offers. EasyHaul is a company that provides upfront quotes, so you know exactly what you’re paying with no hidden fees. For the most accurate price, you should ask for a quote based on your needs.

2. What documents do I need to ship a vehicle?

To ship a vehicle, you’ll typically need a Bill of Lading, which is provided by the carrier and outlines the vehicle’s condition, transport details, and delivery terms. Proof of insurance is essential to ensure coverage during transit. Title and registration documents may be required depending on state and destination regulations, particularly if you’re moving the vehicle across state lines. 

3. What is the difference between open and enclosed transport?

Open transport involves shipping the vehicle on an open trailer exposed to weather and road debris. This method of transport is more affordable and widely used, especially for standard cars. Enclosed transport, on the other hand, provides shipping for your car in an enclosed trailer.  

4. How long does it take to ship a car across country?

The time frame for cross-country shipping depends on factors like distance, route, and any potential delays (e.g., weather or road restrictions). Coast-to-coast shipments take between 7 to 14 days, while local or shorter routes are faster, often completed within a week.